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Compliance to Principles of Transparency and Best Practice in Scholarly Publishing (version 3)

Table of Contents

1. Website

The URL address of official journal web site is https://ecerm.org.

Aims & Scope statement: https://ecerm.org/about/index.php

Clinical and Experimental Reproductive Medicine (CERM) is an international peer-reviewed journal and is an official journal of the Korean Society for Reproductive Medicine, the Korean Society for Assisted Reproduction, the Pacific Society for Reproductive Medicine and Korean Society for Fertility Preservation. Official abbreviated title is Clin Exp Reprod Med .

The areas of interest or the scopes of CERM are as follows;

  • - Infertility practice
  • - Assisted reproduction
  • - Reproductive medicine
  • - Fertility preservation
  • - Reproductive endocrinology
  • - Reproductive physiology
  • - Reproductive surgery
  • - Reproductive immunology
  • - Reproductive genetics
  • - Reproductive urology/andrology
  • - Basic science for reproduction
  • - Developmental biology
  • - Human and animal reproduction

ISSN Information: pISSN: 2233-8233, eISSN: 2233-8241

2. Name of journal

The official journal title is Clinical and Experimental Reproductive Medicine. Abbreviated title is Clin Exp Reprod Med.

3. Peer review process

https://ecerm.org/authors/authors.php

Type of peer review: Double-blind review

Method of peer review
All submitted manuscripts are screened for duplication through Crosscheck (https://app.ithenticate.com) before review. All contributions (including solicited articles) are critically reviewed by the editorial board members, and/or reviewers. Reviewers' comments are usually returned to authors. The decision of the editor is final. Manuscripts are sent simultaneously to two reviewers for double-blinded peer review. A third reviewer will be assigned if there is a discrepancy between two reviewers. Authors will receive notification of the publication decision, along with copies of the reviews and instruction for revision, if appropriate, within two months after receipt of the submission.
All manuscripts from editors, employees, or members of the editorial board are processed the same way as other unsolicited manuscripts. During the review process, they will not engage in the selection of reviewers and decision process. Editors will not handle their own manuscripts even if they are commissioned ones.

4. Ownership, journal management team, and publishing credentials

The journal is owned by the publisher, theKorean Society for Reproductive Medicine of the Republic of Korea (South Korea). http://www.ksfs.or.kr

The management team is as follows (Jan 2018 –):

- Journal Manager: Byung Chul Jee, Editor-in-Chief of CEEM, Seoul National University, Korea
- Managers of the Review Process:
          Hwa Seon Koo, CHA University, Korea
- Statistics Editor:
          Im Hee Shin, Catholic University of Daegu, Korea
- Manuscript Editor: Mi Joo Chung, Infolumi, Korea
- English Manuscript Editor: Andrew Dombrowski, Compecs, Inc., Korea
- Layout Editor: In A Park, M2PI, Korea
- Website and JATS XML Producer: Jeonghee Im, M2PI, Korea

5. Governing body

The governing body is the journal's editorial board.

6. Editorial team and contact information

https://ecerm.org/about/editorial.php

The Editorial team is available from Editorial Board page at the front part of the journal.

Contact information
Editor:Byung Chul Jee, M.D., Seoul National University, Korea
Editorial office
Department of Obstetrics and Gynecology CHA Bundang Medical Center, CHA University
59 Yatap-ro, Bundang-gu, Seongnam-si, Gyeonggi-do, Korea
Tel: +82-31-727-8701
Email: cerm_manuscript@eCERM.org

7. Copyright and licensing

Copyright policy: A submitted manuscript, when published will become the property of the journal. The copyrights of all published materials are owned by the Korean Society for Reproductive Medicine, the Korean Society for Assisted Reproduction, the Pacific Society for Reproductive Medicine and Korean Society for Fertility Preservation.

Upon acceptance of an article, authors will be asked to transfer the copyright for their content to the Korean Society for Reproductive Medicine, the Korean Society for Assisted Reproduction, the Pacific Society for Reproductive Medicine and Korean Society for Fertility Preservation. This transfer will ensure the widest possible dissemination of information to the readers. A letter will be sent to the corresponding author confirming receipt of the manuscript. A form facilitating transfer of copyright will be provided to the author of the manuscript at that time. If excerpts from other copyrighted works are included, the author(s) must obtain written permission from the copyright owners and credit the source(s) in the article.

Licensing information: This is an Open Access journal distributed under the terms of the Creative Commons Attribution Non-Commercial License (http://creativecommons.org/licenses/by-nc/4.0/) which permits unrestricted non-commercial use, distribution, and reproduction in any medium, provided the original work is properly cited.

8. Author fees

https://ecerm.org/authors/processing_charge.php

There is no author-side charge except color printing charge KRW 150,000 (USD 150) per page unless there is a change of the Society's policy on journal publication. Although the figure is printed in black and white on the print copy, the online version is provided as full color. Reprint can be requested after decision of acceptance in 10 copies base. The print copies are dispatched as free.

9. Process for the identification of and dealing with allegations of research misconduct

https://ecerm.org/authors/ethics.php

When the journal faces suspected cases of research and publication misconduct such as redundant (duplicate) publication, plagiarism, fraudulent or fabricated data, changes in authorship, an undisclosed conflict of interest, ethical problems with a submitted manuscript, a reviewer who has appropriated an author’s idea or data, complaints against editors, and so on, the resolution process will follow the flowchart provided by the Committee on Publication Ethics (COPE) (http://publicationethics.org/resources/flowcharts). The discussion and decision on the suspected cases are carried out by the Editorial Board.

10. Publication ethics

Journal policies on authorship and contributorship

https://ecerm.org/authors/ethics.php

Authorship credit should be based on 1) substantial contributions to conception and design, acquisition of data, and/or analysis and interpretation of data; 2) drafting the article or revising it critically for important intellectual content; 3) final approval of the version to be published; and 4) agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved. Every author should meet all of these four conditions. After the initial submission of a manuscript, any changes whatsoever in authorship (adding author(s), deleting author(s), or re-arranging the order of authors) must be explained by a letter to the editor from the authors concerned. This letter must be signed by all authors of the paper. Copyright assignment must also be completed by every author.

Corresponding author and first author: Clinical and Experimental Reproductive Medicine does not allow multiple corresponding authors for one article. Only one author should correspond with the editorial office and readers for one article. Clinical and Experimental Reproductive Medicine does accept notice of equal contribution for the first author when the study was clearly performed by co-first authors.

Correction of authorship after publication: Clinical and Experimental Reproductive Medicine does not correct authorship after publication unless a mistake has been made by the editorial staff. Authorship may be changed before publication but after submission when an authorship correction is requested by all of the authors involved with the manuscript.

How the journal will handle complaints and appeals
The policy of the journal is primarily aimed at protecting the authors, reviewers, editors, and the publisher of the journal. If not described below, the process of handling complaints and appeals follows the COPE guidelines available from: https://publicationethics.org/appeals.

Who complains or makes an appeal? Submitters, authors, reviewers, and readers may register complaints and appeals in a variety of cases as follows: falsification, fabrication, plagiarism, duplicate publication, authorship dispute, conflict of interest, ethical treatment of animals, informed consent, bias or unfair/inappropriate competitive acts, copyright, stolen data, defamation, and legal problem. If any individuals or institutions want to inform the cases, they can send a letter via the contact page on our website: https://ecerm.org/about/contact.php. For the complaints or appeals, concrete data with answers to all factual questions (who, when, where, what, how, why) should be provided.

Who is responsible for resolving and handling complaints and appeals? The Editor, Editorial Board, or Editorial Office is responsible for them. A legal consultant or ethics editor may be able to help with decision making.

What may be the consequence of the remedy? It depends on the type or degree of misconduct. The consequence of resolution will follow the COPE guidelines.

Journal policies on conflicts of interest / competing interests
The corresponding author must inform the editor of any potential conflicts of interest that could influence the authors’ interpretation of the data. Examples of potential conflicts of interest are financial support from or connections to companies, political pressure from interest groups, and academically related issues. In particular, all sources of funding applicable to the study should be explicitly stated.

Journal policies on data sharing and reproducibility;

https://ecerm.org/authors/ethics.php

This journal follows the data sharing policy described in "Data Sharing Statements for Clinical Trials: A Requirement of the International Committee of Medical Journal Editors" (https://doi.org/10.3346/jkms.2017.32.7.1051). As of July 1, 2018 manuscripts submitted to ICMJE journals that report the results of interventional clinical trials must contain a data sharing statement as described below. Clinical trials that begin enrolling participants on or after January 1, 2019 must include a data sharing plan in the trial's registration. The ICMJE's policy regarding trial registration is explained at http://www.icmje.org/about-icmje/faqs/clinical-trials-registration/. If the data sharing plan changes after registration this should be reflected in the statement submitted and published with the manuscript, and updated in the registry record.
All of the authors of research articles that deal with interventional clinical trials must submit data sharing plan of example 1 to 4 in Table 1. Based on the degree of sharing plan, authors should deposit their data after de-identification and report the DOI of the data and the registered site.

Table 1.   Examples of data sharing statements that fulfill these ICMJE requirements*

Element Example 1 Example 2 Example 3 Example 4
Will individual participant data be available (including data dictionaries)? Yes Yes Yes No
What data in particular will be shared? All individual participant data collected during the trial, after deidentification. Individual participant data that underlie the results reported in this article, after deidentification (text, tables, figures, and appendices). Individual participant data that underlie the results reported in this article, after deidentification (text, tables, figures, and appendices). Not available
What other documents will be available? Study protocol, statistical analysis plan, informed consent form, clinical study report, analytic code Study protocol, statistical analysis plan, analytic code Study protocol Not available
When will data be available (start and end dates)? Immediately following publication. No end date. Beginning at 3 months and ending at 5 years following the article publication. Beginning at 9 months and ending at 36 months following the article publication. Not applicable
With whom? Anyone who wishes to access the data. Researchers who provide a methodologically sound proposal. Investigators whose proposed use of the data has been approved by an independent review committee (“learned intermediary”) identified for this purpose. Not applicable
For what types of analyses? Any purpose To achieve aims in the approved proposal. For individual participant data meta-analysis. Not applicable
By what mechanism will data be made available? Data are available indefinitely at (link to be included). Proposals should be directed to xxx@yyy. To gain access, data requestors will need to sign a data access agreement. Proposals may be submitted up to 36 months following article publication. After 36 months the data will be available in our University's data warehouse but without investigator support other than deposited metadata. Not applicable
Data are available for 5 years at a third-party website (link to be included). Information regarding submitting proposals and accessing data may be found at (link to be provided).

ICMJE = International Committee of Medical Journal Editors.
*These examples are meant to illustrate a range of, but not all, data sharing options.

Journal's policy on ethical oversight
When the Journal faces suspected cases of research and publication misconduct such as a redundant (duplicate) publication, plagiarism, fabricated data, changes in authorship, undisclosed conflicts of interest, an ethical problem discovered with the submitted manuscript, a reviewer who has appropriated an author’s idea or data, complaints against editors, and other issues, the resolving process will follow the flowchart provided by COPE (http://publicationethics.org/resources/flowcharts). The Editorial Board will discuss the suspected cases and reach a decision. We will not hesitate to publish errata, corrigenda, clarifications, retractions, and apologies when needed.
Upon discovery of misconduct in research and/or publication ethics, the following actions will be taken: A declaration of manuscript retraction and its reason will be made public via the journal and website and the incident will be shared with the funding agency as applicable, as well as the authors’ institution. A written warning will be issued to authors, who will be banned from submitting manuscripts for a minimum of 3 years. Authors’ membership to the Korean Society for Reproductive Medicine will also be cancelled.

Journal's policy on intellectual property
All published papers become the permanent property of the Korean Society for Reproductive Medicine. Copyrights of all published materials are owned by the Society.

Journal's options for post-publication discussions and corrections
The post-publication discussion is available through ‘Letter to the Editor’. If any readers have a concern on any articles published, they can submit letters to the editor on the articles. If any errors or mistakes in the article are found, it can be corrected through errata, corrigenda, or retraction.

11. Publishing schedule

https://ecerm.org/about/about.php

Clinical and Experimental Reproductive Medicine is published quarterly on the 1st day of March, June, September and December. Any supplementary or special issues may be published.

12. Access

https://ecerm.org/about/about.php

Articles published in Clinical and Experimental Reproductive Medicine are open-access, distributed under the terms of the Creative Commons Attribution Non-Commercial License (http://creativecommons.org/licenses/by-nc/4.0), which permits unrestricted non-commercial use, distribution, and the reproduction in any medium, provided that the original work is properly cited.

13. Archiving

Full text of Clinical and Experimental Reproductive Medicine has been archived in PubMed Central (PMC)/Europe PMC (https://www.ncbi.nlm.nih.gov/pmc/journals/1702/) and National Library of Korea (https://www.nl.go.kr) from the 46th volume, 2019. According to the deposit policy (self-archiving policy) of Sherpa/Romeo (http://www.sherpa.ac.uk), authors cannot archive pre-print (i.e., pre-refereeing), but they can archive post-print (i.e., final draft post-refereeing). Authors can archive publisher’s version/PDF. Clinical and Experimental Reproductive Medicine provides the electronic backup and preservation of access to the journal content in the event the journal is no longer published by archiving in PubMed Central and National Library of Korea.

14. Revenues sources

Revenue sources of journal are from the support of the Korean Society for Reproductive Medicine, authors’ article processing charge, and the support of the Korean Federation of Science and Technology Societies grant funded by the Korean government (Ministry of Science and ICT).

15. Advertising

Clinical and Experimental Reproductive Medicine currently does not operate advertised products or services.

16. Direct marketing

Journal propagation has been done through the journal web site and distribution of an introduction pamphlet. Invitations to submit a manuscript are usually focused on the presenters at conferences, seminars, or workshops if the topic is related to the journal's aims and scope.

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Editorial Office
Department of Obstetrics and Gynecology CHA Bundang Medical Center, CHA University
59 Yatap-ro, Bundang-gu, Seongnam-si, Gyeonggi-do, Korea
Tel: +82-31-727-8701    CP: +82-10-9072-3154    E-mail: hwas0605@cha.ac.kr                

Copyright © 2021 by Korean Society for Reproductive Medicine.

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